Some good news for Google Docs users who have always wanted an official office add-in which can be used to create, share and manage Google Docs documents from Microsoft Office.
Google has just released Google Cloud Connect – an add-in for Microsoft office which adds simultaneous collaboration, revision history, cloud sync, unique URLs and simple sharing to the Microsoft Word, Excel and PowerPoint applications. This is quite similar to another office add-in called OffiSync, which we have reviewed earlier.
Setting Up Google Cloud Connect With Microsoft Office
Setting up Google Cloud Connect for Microsoft Office is fast and simple. Head over to the Cloud connect page and click the “Accept and Install” button to launch the web installer. Hold on for two minutes until the web installer downloads and install Google Cloud connect for Microsoft Office on your computer.
Once the add-in is in place, launch Microsoft Office and you will see a “cloud connect bar” as shown below:
To start using Google Cloud connect with Microsoft office, click “Login”, enter your Google account credentials and choose “Grant Access” in the following step.
When you’re through setting up Cloud connect with Microsoft office, you will notice two options for managing the office document you are creating – either manually sync the document by hitting the “sync” button or let Google cloud connect automatically sync the document, spreadsheet or PowerPoint presentation to your Google Docs account.
I would prefer using the “Manual” way but you can use the “automatic” mode which syncs a refreshed copy on every save or when other users update values on the same document from their Google Docs account.
Note: You will have to save a local copy of the document to your computer first, which will then be synced to your Google Docs account.
One of the downsides is that there is no way to open a Google Docs document directly in the Microsoft Office interface. I have a dozen or more spreadsheets stored in my Google Docs account and if I need to edit a spreadsheet, I have to download it from the normal web UI and then use Google Cloud connect to sync changes (if any).
There is no way to open the spreadsheet directly in Microsoft Excel, do some quick changes and sync the changes back to my Google Docs account.
Supported File Types
Google Cloud Connect works with most versions of Microsoft Office 2003, 2007, and 2010. It’s not compatible with the Microsoft Office 2010 Starter Edition or any versions installed with Microsoft’s Click-to-Run delivery mechanism. The following file types are supported in Google Cloud connect:
Word file types: .DOC, .DOCX, .DOTX, .DOCM
Excel file types: .XLS, .XLT, .XLSX, .XLSM.
PowerPoint file types: .PPT, .POT, .PPS, .PPTX, .POTX, .PPSX, .PPTM, .POTM.
Google Cloud Connect for Microsoft Office works on Windows XP (requires .NET 2.0), Windows Vista and Windows 7, both 32 bit and 64 bit systems are supported. Unfortunately, Google Cloud connect is not available for MAC’s yet.
Watch the following introductory video to learn how Google Cloud connect works:
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